Annual Expo FAQ
NABIP-MD Annual Expo FAQs
| Exhibit Hall | Guests | Hotel | Registration | Sponsors |
When can I set up my table?
Setup is Tuesday, June 16 from 7:00 to 7:30 am. All exhibits MUST be in place by 7:30 a.m.
Can I ship my materials before conference begins?
Certainly, shipping and ordering info will be distributed one month prior to the conference.
When can I begin to dismantle my table?
Tentatively, exhibitors may strike their tables on Tuesday, June 16 from 4 pm. You will receive instructions as we get closer.
Can I dismantle my table early?
This is expressly prohibited, and you will be billed a $200 fee for early dismantling.
Is there WIFI in the exhibit Hall?
Yes. Wireless internet access will be provided to exhibitors free of charge.
How can I order electricity, a hard-wired Internet connection, or additional furnishings for my table?
You will receive an exhibitor packet 1-2 months prior to the event with instructions for ordering these items/services directly from the hotel.
Am I allowed to bring guests to expo?
Guests must be registered for the expo in order to attend.
What is included in the registration package?
Your Attendee registration for the Expo includes everything on the Agenda for June 16.
I am an Exhibitor. Do I need to register?
If you made your exhibitor purchase via our registration system, then you should’ve added your attendee's name to the registration. If you didn’t add the attendee's name at the time of registration, please email your attendee names to [email protected]. Please send their first and last name and email address.
I am a Sponsor. Do I need to register?
No, you do not need to register through the website, but we do need all your attendee information to be emailed to [email protected] no later than April 15. Please send their first and last name and email address.
Is there walk-in registration?
We can accommodate walk-ins for the Conference on Tuesday, June 16.
Can I pay my registration with a check?
Yes, please register through this online system, then simply click Bypass Payment when you get to the payment screen. All checks must be postmarked by May 30, 2026. After May 30, you must pay by credit card.
Can I cancel my registration?
You may cancel your Exhibitor registration before June 1 less the non-refundable minimum deposit of 50% of total price of requested space, provided in the NABIP-MD registration policy. This will be the sole and exclusive right and remedy of your company in this respect. Individual cancellation is honored for emergencies only. Cancellation after June 1 is non-refundable.
I would like to sponsor, what do you need?
Click HERE for sponsorship opportunities for this year's NABIP-MD Annual Expo.
When do you need my attendees’ names?
By May 30 Please email them to [email protected]. Please include first and last name and email address.
What format do you need my logo?
Please send us both a JPEG and EPS.
When is payment due?
Within 30 days of your signed agreement.
When do I select my exhibit location?
Exhibit locations are determined based on your sponsorship level, as well as the order in which your sponsorship was received. Please email your top 3 location choices to [email protected]. Floor plan coming soon.
